Email Use Policy
1.0 Overview
The College of New Rochelle electronic mail service is a College facility that is intended for the use of teaching, research, and administration in support of the College’s mission. The College has set forth this policy to ensure the responsible and effective use of its electronic mail service.
 
2.0 Purpose
The College’s electronic mail service is used in compliance with applicable policies and laws governing the institution as well as the U.S. government. The College also intends to prevent tarnishing our public image in the event that the general public views messages from The College of New Rochelle as an official policy statement.    
 
3.0 Scope
This policy covers appropriate use of any email sent from a College of New Rochelle email address and applies to students, faculty, users, contractors, consultants, temporaries, and other workers at CNR, including all personnel affiliated with authorized third parties.
 
4.0 Policy
4.1 Email Limit Restrictions

There are email size limit restrictions on all College email. When the email folder approaches the allotted size limit, warning notices will be sent from the System Administrator. If the email folder reaches the size limit the ability to send email will be lost however the user will continue to receive emails. The ability to send mail will be restored as soon as the email folder is reduced.
 
4.2 Prohibited Use.
The College of New Rochelle email system shall not to be used for the creation or distribution of any disruptive, derogatory, or potentially offensive messages, including, but not limited to offensive comments that are sexually explicit or are about race, gender, disabilities, age, sexual orientation, religious beliefs and practice, national origin, or any other facet that can be deemed discriminatory. This statement is further supported in the College’s Anti-Harassment Policy.
 
4.2a
Activities which violate this policy include, but are not limited to: deliberately interfering with the mail system, flooding mailboxes with automatically generated mail, and attempting to gain access to another person’s password, files, or messages.
 
4.3 Mass Mailing /Spamming

Sending chain letters or joke emails from a College of New Rochelle email account is considered spam and it is prohibited. These restrictions also apply to the forwarding of email received by a College of New Rochelle employee. Virus or other malware warnings and mass mailings shall be approved by the College of New Rochelle’s Director of Information Systems before sending.
 
4.4 Personal Use

Using a reasonable amount of the College of New Rochelle resources for personal emails is acceptable. However, The College of New Rochelle email service may not be used for commercial business or political initiatives.  
 
4.5 Monitoring
The College of New Rochelle employees shall have no expectation of privacy in anything they store, send, or receive on the College’s email system. The College reserves the right to monitor messages without prior notice. The College is not obliged to monitor email messages. As the provider of electronic mail, the College has the role of carrier and is not responsible for the content of email messages.